Model capital improvement program

Purpose: Briefly summarizes quantity and quality of spaces available, the space shortages across campus, explains why the space shortages are present, and describes how the capital plan intends to resolve them.

Typically influenced by many detailed issue statements from faculty, staff, and student users of the facilities and space applied in context with the Classroom Demand Analysis Report , Instructional Space Utilization Report , and other space management efforts and metrics. Description: Records the space shortage based on the inputs of existing space and required space for each of the standard space classifications: s classrooms, s laboratories, s offices, s study, s special use, s general use, s support, s health care, and s residential.

Purpose: Creates chart to illustrate space shortages across all standard space classifications to be used in the Space Needs Summary document. Description: Illustration and brief summary of the planned inter- and intra-building departmental and functional migrations to accomplish the intended capital plan.

Purpose: Provides context for the capital plan, documenting the planned moves and building occupancy changes proposed for the near term 6 years.

Each building included in the capital plan is represented in the diagram, including those buildings or space on and off campus used for temporary surge space. Includes brief narratives of infrastructure issues, background and history, current occupants and uses, and future building plans.

Purpose: Briefly assesses the current functional and physical condition issues as they relate to potential future capital projects. Typically comprised and distilled from many detailed issue statements from faculty, staff, and student users of the facilities and space, these issues can be further documented and summarized in the Facilities Summary and Planning Issues and Themes.

Description: Illustration and brief summary of the proposed near term next 6 years main campus property and real estate and site improvement modifications. Includes all items that impact site footprint, building footprint, and site development. Description: Illustration and brief summary of the proposed near term next 6 years main campus site central utilities modifications. Includes all items that impact above ground and underground site central utility systems. Includes chilled water, communications, compressed air, domestic water, electric power, fuel, natural gas, sanitary sewer, storm water management, steam and condensate return, and utility tunnels.

Purpose: Documents a prioritized list of all proposed All Agency Project Requests for a biennium and organizes the project requests by funding category facilities maintenance and repair; utilities repair and renovation; energy conservation; capital equipment; and land acquisition and work type.

Used as priority reference documentation for project request evaluation. Toggle navigation. Capital Plan Templates. Click on the document images to download the desired file.

It eliminates sharp increases in the tax rate, user fees, and debt levels to help cover unexpected capital improvements. It helps to ensure that patterns of growth and development are consistent with the comprehensive plan. A list of capital projects, equipment, and major studies. A ranking of projects. A financing plan. A timetable for construction and completion of projects. Project justification.

A classification, itemization, and explanation for the project expenditures. Budgeting and Funding. The first year of the capital improvement plan is known as the capital budget , and it outlines specific projects and appropriate funding for those projects.

Funding for projects set to be developed in later years is then authorized in the fiscal year when the project is to occur. Implementing the Comprehensive Plan. Many capital improvements, including utility extensions , highway improvements, and the purchase of parkland or environmental corridors, can have a substantial impact on patterns of growth and development. Every jurisdiction has a slightly different process, but here are the general steps that occur when preparing a capital improvement plan.

Project submission. Local agencies and departments are asked to submit a list of capital improvement projects as the plan is being put together.

Project request forms often prompt the applicant to provide a project description and justification, an estimate of the initial project costs, ongoing operating and maintenance costs, and recommended funding sources. Evaluation and selection. Financial analysis. The team will then collect financial data including historic and projected local government revenues , expenditures, and debt service.

Plan preparation. The team will then draft a capital improvement plan, which includes a list of recommended projects by funding year, scheduling details, and financing sources. While not required, the team may also choose to include detailed maps, photos, graphs, timelines, and other illustrations to help accompany the plan.

Review and adoption. Following the public review and revisions of the plan, the government body will vote to adopt the CIP and capital budget. There is typically a CIP coordinator, or a single official who is responsible for coordinating the preparation of the capital improvement plan.

This individual will work with an advisory committee, which consists of local officials, citizens, or key department staff. The task may also be assigned to the chief executive or administrative officer mayor, president, manager, administrator , a budget officer, or a member of the planning, finance, or public works department. Most communities will prepare the capital improvement plan in the months preceding the adoption of the annual government budget.

To ensure they have enough time for preparation, some communities allow a year for capital improvement plan creation. It synchronizes capital and operating budgets. It systematically evaluates competing demands for resources based on prioritization.

It identifies, prioritizes, and optimizes the financing of capital projects. It links strategic and comprehensive plans with fiscal capacity. Therefore, the full form must be completed in one session. As a result, applicants should familiarize themselves with all of the application questions prior to commencing Stage I online application form.

See the application outline and instructions for more details. Any for-profit or non-profit business is eligible to submit an application during Stage I; applicants will receive feedback and input from the Agency. This review process will allow the Agency to provide feedback that will assist the applicant in completing the Stage II application.

We strongly advise the submission of materials in Stage I to be completed quickly. The deadline for completed applications is December 27, Installation of new, modernized water meters to replace aging, inefficient meters for more efficiency. Removal and replacement of distribution System Valves and Fire Hydrants that have either failed or exceeded their design life.

The removal and replacement of backflow devices owned by the City of San Bernardino for City facilities. Standard Drawings - PDF. Standard Drawings - DWG. Water Standards. Sewer Collection Standards. Consumer confidence reports. Bill payment options. Arrow Left Arrow Right.